Free Salesforce Salesforce-Certified-Administrator Practice Exam with Questions & Answers | Set: 5

A Chatter private group is a type of Chatter group that allows members to share feedback andideas with each other in a secure and exclusive space; only members can see and post in a private group. It can be used by Ursa Major Solar to create a space for product owners to collaborate with just the product team by creating a Chatter private group and adding product owners as members. Using quick actions to log communication, configuring a Chatter public group, or adding activity history to document tasks are not solutions for creating a space for product owners to collaborate with just the product team; they either do not provide privacy or do not support collaboration. References:https://help.salesforce.com/s/articleView?id=sf.collab_groups_overview.h tm&type=5

Flow builder is an automation tool that allows administrators tocreate flows that guide users through screens, collect data, and perform actions on records. It can be used to simplify the account creation process by creating a screen flow that shows only the essential fields for creating an account and hides any unnecessary fields or sections from the page layout. Approval process, workflow rule, and validation rule are not automation tools that can simplify the account creation process; they are used for different purposes such as approving records, updating fields, orenforcing data quality. References:https://help.salesforce.com/s/articleView?id=sf.flow_builder.htm &type=5

A dashboard filter is a feature that allowsusers to filter dashboard components by one or more field values without changing the underlying report data. For example, a dashboard filter can allow users to view cases by origin, status, or owner. A dashboard filter consists of a filter name, one or more source fields, and one or more filter values. Users can apply one or more filters to see different views of the dashboard data. References:https://help.sales force.com/s/articleView?id=sf.dashboards_filters.htm&type=5

A validation rule is a feature that allows administrators to define criteria for data entry or import operations and display an error message when those criteria are not met. For example, a validation rule can require users to select a product type or check a needs review box when saving an opportunity by using an OR function that evaluates both fields. If neither field is populated, then the validation rule will prevent users from saving records with an error message. References:https://help.salesforce.com/s/articleView?id=sf.fields_about_validation_rules.htm &type=5

Outboundmessage allows you to send information to an external system as part of a workflow rule or approval process. You can use outbound message to specify which fields to send and which endpoint URL to send them to.

References: https://help.salesforce.com/s/articleView?id=sf.workflow_om_considerations.htm &type=5 https://help.salesforce.com/s/articleView?id=sf.workflow_om_define.htm &type=5

Paths allow you to display key fields and guidance for each stageof an opportunity. Kanban list views allow you to update records by dragging them between columns.

References: https://help.salesforce.com/s/articleView?id=sf.path_overview.htm &type=5https://help.salesforce.com/s/articleView?id=sf.kanban_overview.htm &type=5

Quick actions allow you to initiate expense reports from Salesforce to an external HR system. Approval processes allow you to review the expense reports by managers and directors.

References: https://help.salesforce.com/s/articleView?id=sf.approvals_considerations.htm &type=5 https://help.salesforce.com/s/articleView?id=sf.quick_actions_overview.htm &type=5

To update the shipping address on selected orders associated with an account when the shipping address is changed on the account, the administrator should create a screen flow on the account page that lets the reps choose which orders they want to update with the new address. This will give them more control and flexibility over which orders are affected by the change. An autolaunched flow on either object will not allow reps to select specific orders, and may cause unwanted updates or errors. A screen flow on the order page will not be able toupdate multiple orders at once. References:https://help.salesforce.com/s/articleView?id=sf.flow_build_screen.htm &type=5

Split views are a feature that allows users to view records as asplit list on object home pages in Lightning Experience apps that use console navigation. Split views show records in two panes: a list view pane on the left and a record detail pane on the right. Users can switch between different list views and records without losing context or scrolling. However, split views are only available on standard objects such as accounts, contacts, leads, opportunities, cases, etc., and not on custom objects such as shipments. References:https://help.salesforce.com/s/articleView?id=sf.lex_split_view.htm &type=5

Two data loss considerations when changing a custom field type from Text to Picklist are:

• Assignment and escalation rules may be affected, because the values in the picklist may not match the valuesthat were previously entered in the text field, and the rules may not trigger as expected.
• Any list view based on the custom field is deleted, because the filter criteria for the list view may not be valid for the new field type, and the list view cannot be displayed. There will be no data loss with use of a global value set or auto updates to Visualforce references, because these are not related to changing a custom field type from Text to Picklist. References: https://help.salesforce.com/s/articleView?id=sf.fields_changing_type_considerations.htm&type=5