Free Workday Workday-Pro-HCM-Core Practice Exam with Questions & Answers | Set: 3

The correct answer is D – HR partners need to be able to view documents but only those assigned to the Performance Review category.

Segment-based security groups are used in Workday to grant access to specific subsets of data within a domain, based on defined “segments” such as document category, location, or other defined dimensions. Unlike role-based or organization-based groups, segment-based security provides fine-grained access control that limits visibility within a specific domain.

In this case, the HR partners should only be able to view documents categorized under “Performance Review”, not all employee documents. A segment-based group is ideal here because it restricts access based on the document category segment defined in the Document Review domain.

A unit salary plan in Workday is specifically designed to support compensation that varies based on a measurable unit of output, such as miles driven, items produced, or— in this case—kilometers flown. This plan type allows compensation to scale proportionally with the quantity of units, making it ideal for roles where pay increases directly with activity or performance volume.

For airplane pilots, compensation based on kilometers flown is not a fixed allowance or a one-time payment. Instead, it represents variable earnings tied to ongoing work output, which aligns exactly with the purpose of a unit salary plan. Workday allows administrators to define a rate per unit, and the system can calculate estimated compensation by multiplying the rate by the expected number of units. This calculated amount can then be displayed in offer letters, providing transparency and clarity to candidates.

A period salary plan is used for fixed salaries distributed over defined pay periods and cannot model variable, unit-driven earnings. A one-time payment plan is intended for bonuses or ad-hoc payments and does not support ongoing estimation. A unit-based allowance plan is typically used for reimbursements or allowances, not base compensation tied to work output.

Therefore, the unit salary plan is the correct choice for modeling and presenting estimated wages based on kilometers flown, making option B the correct answer.

The correct answer is A – Role-Based (Constrained) can approve compensation of workers they are assigned to support. User-Based can approve compensation of all workers.

In Workday, Role-Based (Constrained) security groups restrict access based on an assigned organization or supervisory hierarchy. Members of a constrained role (such as Compensation Partner) can perform actions—like approving compensation changes—only for workers within their assigned supervisory organizations.

Conversely, User-Based security groups are not tied to an organization unless specifically constrained, and typically have unconstrained, tenant-wide access. When both security groups have access to the same domain or business process (e.g., “Approve Compensation Change”), the User-Based group can approve changes for all workers, while the Role-Based (Constrained) group’s access is limited by their assigned scope.

In Workday, step-based grades use progression logic to control movement from one step to the next. Conditional logic is applied only to steps that an employee progresses through, not to the final step in the sequence.

In this scenario, the business requirement is to allow progression only if the employee does not have a poor performance rating (value 1). This condition must be evaluated when the employee attempts to move from:

Step 1 → Step 2

Step 2 → Step 3

There is no progression after Step 3, so conditional logic is not required for that step.

Conditional logic for step progression is configured at the step level, not at the grade profile level. The logic must explicitly evaluate that the performance review rating is not equal to selection list value 1.

Options B and D are incorrect because grade profiles do not control step-level progression logic. Option C incorrectly allows progression only when performance is poor, which is the opposite of the requirement.

Therefore, conditional logic should be applied to Step 1 and Step 2, evaluating that the rating is not in selection list value 1, making Option A the correct answer.

In Workday, the Manage Basis Total configuration enables organizations to enter a single total compensation amount, which Workday then allocates across multiple compensation plans according to predefined rules, percentages, or limits. This is particularly useful in countries like Italy, where compensation discussions often focus on total compensation rather than individual components.

When Manage Basis Total is enabled on a compensation basis, administrators or managers can enter one total amount during a staffing or compensation event. Workday automatically distributes that amount across salary, allowances, and other included plans based on the compensation basis configuration.

Eligible Earnings Override is a payroll-specific tool and does not control compensation entry behavior. Total Base Pay and Total Salary & Allowances are reporting or calculation concepts, not data entry mechanisms.

By using Manage Basis Total, the company ensures consistency, simplifies compensation entry, and enforces internal rules for Milan-based employees.

Therefore, the correct answer is Manage Basis Total.

To ensure the HR Partner reviews and updates a new hire’s Company and Cost Center, you add the Change Organization Assignments action step to the Hire business process.

This action allows the HR Partner (or assigned role) to validate and modify organizational assignments, such as Company, Cost Center, Region, or Location, before the Hire event is finalized. It is typically positioned after the Review Employee Hire step to confirm that all organization-level data aligns with the new worker’s role and supervisory org defaults.

Option A (Review Employee Hire) is a completion-type review step and does not update organization data.

Option B (Onboarding Setup) prepares onboarding tasks, not organizational details.

Option C (Edit Workday Account) deals with account credentials and system access.

Thus, Change Organization Assignments is the correct step for updating or confirming company and cost center information during the hiring process.

Reference (Paraphrased Source):

Workday Pro HCM Core – Business Process Configuration Guide (2023R2), Section: “Adding and Configuring Organization Assignment Steps in Staffing BPs.”

In Workday, compensation packages are used to group compensation plans that are presented and assigned during staffing events, such as Hire or Change Job. These packages are designed to include plans that are transactionally assigned and visible during compensation proposals.

A one-time payment plan is explicitly supported within compensation packages and is commonly used for sign-on bonuses, relocation payments, or other ad hoc payments offered during hiring.

Calculated plans and retirement plans are not assigned directly through compensation packages. Calculated plans are system-derived and depend on other plans, while retirement plans are managed through Benefits configuration. Future payment plans are handled separately and are not eligible for inclusion in compensation packages.

Therefore, the only valid option is One-time payment plan, making option D correct.

In Workday, when an organization needs to change only compensation details—such as base salary—without affecting job, position, organization, or other worker attributes, the correct task is Request Compensation Change. This task is specifically designed for standalone compensation updates.

The Transfer, Promote or Change Job task is used when job-related attributes change and should not be used for compensation-only updates. Request Grade Change modifies the employee’s compensation grade but does not directly update salary amounts. Request One-Time Payment is limited to non-recurring payments and does not affect base pay.

Request Compensation Change ensures:

No job or organizational data is altered

Proper compensation validations and guidelines apply

Accurate audit tracking and approvals are enforced

Therefore, Request Compensation Change is the correct and Workday-recommended task for ad hoc salary changes.

The correct answer is B – Contract Contingent Worker.

In Workday, Contingent Workers are individuals who perform services for the organization but are not on the organization’s payroll (they are paid by a third party). To bring a contingent worker into the system, the appropriate business process is Contract Contingent Worker.

This business process mirrors the Hire Employee process but is designed for contingent workforce management. It captures key details such as vendor, contract dates, location, job profile, and supervisory organization. The process is typically initiated when the organization wants to assign contingent workers under a supervisory org for project or temporary work.

The Hire Employee process (option A) is used for direct employees only, while options C and D are termination or ending processes, not staffing ones.

In Workday, the Review Step within a business process is specifically designed to enable a user to review, edit, and approve information that was submitted by the initiator. This step allows designated participants to view the transaction details, make permissible edits, and approve or send it back for correction. It serves as an intermediate checkpoint before final approval or completion, ensuring data accuracy and compliance with policy.

By contrast, the Approval Step (Option C) only permits approval or denial — it does not allow data modification. The Consolidated Approval Step (Option B) groups multiple approval steps for simplification but also lacks edit functionality. The Integration Step (Option D) is used for system integrations and automated data transfers, not for user data review.

Thus, the Review Step uniquely provides both review and edit capabilities, which makes it ideal for validating and refining information early in the process lifecycle.

Reference (Paraphrased Source):

Workday Pro HCM Core – Business Process Configuration Guide (2023R2) – Section: “Step Types and Participant Actions” and “Review Step Configuration.”