Free Workday Workday-Pro-HCM-Reporting Practice Exam with Questions & Answers

To locate the correct fields and data sources for a custom report, Workday provides theBusiness Object Details report. This report displays all available fields, relationships, and related business objects that can be included in reporting. It ensures report writers can confirm which fields (e.g., Learning Content, Ratings, Popularity) are accessible for use.

From the Workday Reporting documentation:

“The report data source provides the view into the primary business object. This object gives you access to class report fields as well as links to related business objects.”

“The Business Object Details report is used to view which fields are available for reporting.”

Therefore, the correct answer isB. Run the Business Object Details report.

When designing trending reports, theGroup by Time Period fielddetermines how the trended records are aggregated and displayed. By default, reports may show quarterly or annual rollups, but this can be easily adjusted tomonthlywithout needing to reconfigure or regenerate trending data.

From the Workday documentation:“In trending reports, the Group by Time Period setting allows users to choose the granularity of the results, such as monthly, quarterly, or annually. This setting controls the display of data in charts and tables.”

Other options are less appropriate: editing the Column Grouping grid changes report layout but not trending intervals, using a prompt does not change aggregation, and running the Maintain Trended Workers task changes system-wide trending setup, not individual report display.

Thus, the correct approach isB. Edit the Group by Time Period field in the report definition.

When creating custom reports and visualizations, calculated fields can transform values. To change positive counts into negative values (such as terminations in a waterfall chart), you use theArithmetic Calculationfunction. This function allows you to perform math operations (addition, subtraction, multiplication, division) on numeric fields. By multiplying the Termination Count by -1, the result displays as a negative number.

From Workday Reporting documentation:

“Arithmetic Calculation – Performs mathematical operations on numeric fields. You can create new numeric outputs such as percentages, ratios, or negatives by applying arithmetic logic.”

Thus, the correct answer isC. Arithmetic Calculation.

Workday’sReport Performance Loghighlights processing time contributors such as “Top Level Filter Time.” If this is high, the best practice is toreplace report filters with built-in data source prompts, since prompts restrict data earlier in processing, improving performance.

From the Workday Reporting documentation:

“To improve report performance, leverage built-in data source prompts instead of filters whenever possible. Prompts reduce the data set retrieved before filters are applied, minimizing filter processing time.”

Therefore, the correct answer isB. Use built-in data source prompts instead of filters.

In Workday, when you configure composite reports, you can map subreport prompts to prompt sets for greater flexibility. However, if theDo Not Prompt at Runtimecheckbox is selected on the subreport prompt, the prompt will not be exposed in theMap Sub Report Prompts grid. This is because Workday interprets the prompt as suppressed and therefore not available for mapping at runtime.

From the Workday binder:“Prompts suppressed with the Do Not Prompt at Runtime option will not appear in the Map Sub Report Prompts grid in composite report configuration. To map a subreport prompt, ensure the prompt is enabled at runtime.”

Other options do not directly cause this issue: default values on prompts do not suppress them, security issues would block data but not hide the prompt mapping, and prompt set configuration errors affect defaulting but not visibility.

Thus, the correct answer isB. The Do Not Prompt at Runtime checkbox is selected for the prompt on the subreport.

Workday offers several custom report types:Advanced, Matrix, Composite, Search, and Trending.

Advanced Reports: Allow sorting, filtering, grouping, totals, and charts but are not designed for percentage summarizations across grouped data.

Search Reports: Show search results based on facet filters, not suited for summarization and percentages.

nBox Reports: Used for displaying workers or positions across two dimensions (e.g., performance vs. potential).

Matrix Reports: Specifically designed for grouping data, applying summarizations (count, sum, percent), and drilling

For amatrix report to be used as a subreportin a composite report, the group-by fields in the matrix report must align with the fields enabled for filtering and grouping in the composite report. If this alignment does not exist, Workday does not allow the matrix report to appear as a valid subreport option in the Sub Report Name dropdown.

From the Workday binder:“To include a matrix report as a subreport in a composite, the group-by fields of the matrix must match the fields enabled for grouping in the composite report. If these do not match, the matrix will not appear in the Sub Report Name selection.”

Other factors such as prompt defaults or filter settings may impact usability, but they do not prevent the matrix report from being selectable. The key dependency is thefield alignment between the composite and the matrix group-by fields.

Therefore, the correct answer isA. Check that every field in the composite report's set of fields that are enabled for filtering and grouping also exists as a group-by field in the matrix report.

Workday’s configurable security model determines how much data a user can see in reports. If a user can only see their direct reports, they currently haveconstrained access. To view performance data for all workers, the user requiresunconstrained accessto the data source tied to the report field.

From Workday security documentation:

“Constrained security groups grant members access only to a subset of data… Unconstrained security groups grant users access to all target instances of a securable item.”

Therefore, the user needsD. Unconstrained access to the data source used in the report.

Reports in Workday respectdata source security constraints. Different users may see different results in the same report if their access is limited. For example, an HR analyst may have constrained access only to certain organizations or workers, while the Chief People Officer may also have constraints.

From Workday Reporting and Security documentation:

“Report results differ between users if security constraints apply. Constrained security groups grant access only to specific target data (e.g., workers in certain supervisory orgs), while unconstrained groups can view all data.”

Thus, the likely cause is thatboth the Chief People Officer and the HR analyst have constrained access to the data source. Correct answer:C.

TheReport Fields and Valuesoption is available via theRelated Actions iconfor fields on worker profiles. This is the quickest way to see whichbusiness objectis tied to the field (e.g., Job Profile) and which field values are available for reporting.

From the Workday documentation:

“To determine which business object a field belongs to and the values available for that field, select the Related Actions > Reporting > Report Fields and Values option.”

Thus, the quickest method isB. Select the job profile’s Related Actions icon and select Reporting > Report Fields and Values.