Free Salesforce ADM-201 Practice Exam with Questions & Answers | Set: 5

For any business process that needs to run at a specific time interval (in this case, " once a week " ), a Scheduled flow is the standard tool. A scheduled flow allows the Platform Administrator to define a frequency (Daily, Weekly, or Once) and a start time57. The flow can then query all relevant Account records and perform the logic of counting open cases and updating the parent record autonomously58. Record-triggered flows (Option B) are inappropriate here because the count needs to happen on a schedule rather than being triggered by an individual record edit59. Autolaunched flows (Option C) must be called by another process, such as a button or Apex, and do not have their own timing mechanism60. " Automation event triggered flow " (Option D) is not a standard type of flow used for recurring batch processing

In Salesforce, access to reports and dashboards is determined by the folder in which they are stored. If a dashboard is in a shared folder, anyone with access to that folder can view it. To " temporarily remove " a specific dashboard from public view without affecting the rest of the folder ' s contents, the Platform Administrator should edit the dashboard ' s properties and move it to a private dashboards folder (such as " My Private Dashboards " ). Once moved, only the administrator (and those with high-level " View All Data " permissions) can see it while the changes are being made. Removing view access to the shared folder (Option A) would hide all dashboards in that folder, which is not the goal. Permission sets (Option C) control functional access (the ability to create or edit dashboards) but not individual record/dashboard visibility. Private groups (Option D) are for Chatter collaboration, not for managing dashboard folder security.

During the Lead Conversion process, Salesforce automatically transfers the history and interaction data associated with the Lead to the newly created Account, Contact, and Opportunity. This includes all activities, meaning both Open Activities (like upcoming tasks or events) and Activity History (like past emails or logged calls) are attached to the resulting records to maintain a complete customer timeline. Campaign history is also typically associated with the resulting Contact, but the question specifically asks about " related records " in a broader sense, and the transfer of all activities is a primary mechanical function of the conversion. Option A is incorrect because custom object records do not automatically move unless specific custom mapping or code is in place. Option B is incorrect because the system does not limit the transfer to only open activities.

Flow Builder is the recommended tool for automating updates to multiple related records based on a change to a single record. A " Record-Triggered Flow " can be configured to execute whenever an Opportunity is updated to " Closed Won " . The flow can then find all other Opportunities related to the same Account where the " IsClosed " field is false, and use an Update Records element to set their stage to " Closed Lost " . Outbound Messages (Option B) are used for notifying external systems, not for internal data updates 31 . Flow Orchestration (Option C) is designed for multi-user, complex business processes and would be overly complicated for this simple record update 32 . Quick Actions (Option D) require a user to click a button, which does not meet the requirement for automatic rendering upon the stage change 33 .