Free Appian ACA100 Practice Exam with Questions & Answers | Set: 2

The correct way to translate the requirement into a user story is to focus on the manager's ability to access and navigate the information related to the business object. This user story follows the standard format: "As a [role], I need to [action] so that [benefit]." In this case, the story captures the manager's need to view and interact with specific data.

User Story Format:

Role: Manager

Action: Ability to see and navigate a record type

Benefit: Ensures managers have the necessary access to perform their job duties

Why Not Other Options?:

B.Focuses on building security options rather than the manager's need to access data.

C.Is vague and does not follow the standard user story format.

D.Focuses on group membership but is less specific about the action the manager needs to perform.

References:

Appian Documentation on User Stories: Writing User Stories

Using the correct user story format ensures that the development team clearly understands the requirement and how it benefits the end user.

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During the "initiate" phase of a project, the Appian Analyst is expected to lead and facilitate requirements gathering discussions. The Appian Analyst works closely with stakeholders to understand business needs and translate them into technical requirements that the development team can implement.

Role of Appian Analyst:

The Appian Analyst acts as a bridge between business stakeholders and the development team.

They are responsible for ensuring that the gathered requirements are clear, actionable, and aligned with the project goals.

Why Not Other Options?:

A. Scrum Master: Facilitates the Scrum process but does not lead requirements gathering.

B. Product Owner: Prioritizes the backlog but often relies on the Analyst for detailed requirements gathering.

C. Testers: Focus on verifying that the application meets the requirements but do not typically gather them.

References:

Appian Community Success Guide:Roles in Appian Projects

The Appian Analyst plays a crucial role in the successful initiation of a project by ensuring that the requirements are well understood and documented.

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The best opportunity for automation in the manual process described is to leverage Optical Character Recognition (OCR) and workflow tools. OCR can automatically extract data from the invoices received via email, and the workflow tools can automate the review process, checking the data for accuracy, processing payments, and prompting employees only when exceptions are found.

OCR and Workflow Tools Overview:

OCR technology converts the text in scanned documents or images into machine-readable data, which can be automatically processed.

Workflow tools in Appian can then route the extracted data through a series of steps, automating tasks like data entry, validation, and payment processing.

Automating these steps reduces manual effort, minimizes errors, and ensures that invoices are processed more efficiently.

Why Not Other Options?:

A. Robotic Process Automation (RPA) for thank you messages: This is a less critical part of the process and does not significantly reduce manual work.

B. Creating a task for manual input: This still involves manual data entry, which does not fully utilize automation potential.

C. Macro in the shared spreadsheet: This provides minimal automation and doesn't address the root of the problem, which is manual data entry.

References:

Appian Documentation on OCR Integration: OCR in Appian

Appian Workflow Automation Guide: Automating Processes in Appian

By using OCR and workflow tools, the organization can significantly reduce manual processing time and increase the accuracy of invoice handling.

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