Free NetSuite NetSuite-Administrator Practice Exam with Questions & Answers | Set: 3

Users with 2FA required roles can specify devices as trusted when logging in to the 2FA role. Marking a device as trusted works in conjunction with the value specified by the Administrator in the Duration of Trusted Device column for a particular role.

For example, a role has been designated as 2FA required, and the value for Duration of Trusted Device has been set to 30 days. The next time a user with this role logs in, they can choose whether to check the Trust this device box.

In cases where a user has access to more than one company, and the user’s role is 2FA required, marking a device as trusted makes that device trusted across all companies to which the user has access.

https://docs.oracle.com/en/cloud/saas/netsuite/ns-online-help/section_4702272427.html

The "Allow UI Access" setting in a custom record type determines whether users can create or edit records of that type through the NetSuite user interface (UI). If this option is not selected (i.e., it is unchecked), users are prevented from accessing the form associated with the custom record in the UI, which means they cannot create new records or edit existing ones in the UI. This setting is crucial for controlling the accessibility of sensitive or specialized records that should not be modified directly by users through the standard NetSuite interface, ensuring data integrity and compliance with business processes.

References:

• NetSuite Help Center: Custom Record Types
• NetSuite Developers Guide: Creating and Managing Custom Records

To see what workflows were triggered on a given record, users can navigate to the System Information section of the record and then select the Workflow History. This feature provides a detailed log of all workflows that have been triggered on the record, including when each workflow was initiated and its current status. This allows users to track the progress and impact of workflows on the record, facilitating troubleshooting and analysis of workflow-driven processes and data changes.References: NetSuite’s user guide and help resources on workflows, specifically the sections detailing how to view and analyze workflow history directly from the affected records.

Managed bundles in NetSuite are bundles provided typically by third-party vendors or created in one account and distributed to others, where the original creator retains control over bundle updates and maintenance. Users in the target account (where the bundle is installed) cannot update a managed bundle; only the bundle provider can push updates. This ensures consistency, reliability, and integrity of the bundle's functionality across different accounts, preventing unauthorized modifications.References: NetSuite Help Center and SuiteAnswers articles on bundle management, specifically focusing on the distinctions between managed and unmanaged (custom) bundles.

To limit a custom role so that it only uses a specific custom form when viewing a custom record, the appropriate configuration is to set the form as both "Preferred" and "Restricted" within the role's settings. This is done by accessing the role's configuration, navigating to the Forms section, and adjusting the settings for the Custom Record. By setting the form as "Preferred," the form is selected as the default option; "Restricted" ensures that it is the only form available to users with that role, effectively limiting their interface options to this specific form.

References:

• NetSuite Help Center on "Role Customization."
• NetSuite Administrator Guide on setting form preferences and restrictions for roles.

The role option that limits Sales Reps to view only their own customers and transactions in NetSuite is "Employee Restrictions = own and subordinates only." This setting is part of role configuration and ensures that sales representatives can only access records related to themselves or their direct subordinates. This restriction is particularly useful in organizations where data privacy and security between different sales departments or teams are paramount. By applying this restriction, companies can maintain a high level of data integrity and confidentiality, ensuring that sales reps see only the information pertinent to their sales efforts and those of their team, without accessing the entire database of customer and transaction information.References: NetSuite Help Center, Role Configuration documentation.

When troubleshooting client performance issues within NetSuite or any other web-based application, the recommended action is to "Close all applications you are not using." This approach helps to free up system resources such as memory and CPU usage that might be consumed by other applications running on the user's computer. Excessive resource consumption by multiple applications can lead to decreased performance, including slower response times and lag when interacting with web applications. By closing unnecessary applications, users can ensure that their system is optimized for the best possible performance when using NetSuite, thereby reducing the likelihood of performance-related issues.References: NetSuite Help Center, Performance Troubleshooting documentation.

To request a Sandbox account refresh, an administrator needs to file a Support Case with NetSuite. This process involves going to the Support section within the NetSuite account and creating a new case specifically requesting a refresh of the Sandbox environment. This formal request method ensures that the NetSuite support team is directly involved in the refresh process, providing an opportunity for any specific instructions or concerns to be communicated. A Sandbox refresh involves copying the production environment data and settings to the Sandbox environment, a critical step for ensuring that testing and development activities are conducted in an up-to-date and realistic setting.References: NetSuite's official support documentation and SuiteAnswers articles detailing the process for requesting operational changes such as Sandbox refreshes through Support Cases.

A user can reference a custom list in "Custom Fields" within NetSuite. Custom lists are used to create predefined lists of values that can be selected in custom fields across various record types. This functionality allows for consistent data entry and reporting by ensuring that users select from a standard set of options rather than entering free-form data. Custom lists are highly versatile and can be applied to various custom fields, making them an essential tool for tailoring NetSuite to meet specific business requirements and data management practices. By linking a custom list to a custom field, administrators can enforce data integrity and streamline processes within the NetSuite environment.References: NetSuite Help Center, Customization Guide.

The two field types that can be included in a Global Search in NetSuite when the Store Value Preference is enabled are "Email Address" and "a Phone Number." The Store Value Preference, when enabled, allows specific types of data to be indexed and searchable via the Global Search feature. Email addresses and phone numbers are two types of fields that, when marked to store their values, can be quickly searched through this function. This capability is particularly useful for users who need to find records or contacts based on these specific pieces of information. The inclusion of email addresses and phone numbers in the Global Search enables efficient and rapid access to critical information, enhancing the user's ability to navigate and retrieve data within the NetSuite environment efficiently.References: NetSuite Help Center, Global Search documentation.