Free NetSuite NetSuite-Administrator Practice Exam with Questions & Answers | Set: 2

The current number of Full License users within a NetSuite account can be identified in the "View Billing Information" section. This area is designed to provide administrators and authorized users with a comprehensive overview of the account's subscription details, including the types and quantities of licenses that are currently active. To access this, one would navigate through the Setup > Company > View Billing Information pathway. This section not only offers insights into the billing aspects but also details the allocation of licenses, making it a central point for managing and understanding the account's licensing structure. The other options mentioned do not specifically provide a direct view of the total number of Full License users, as they serve different administrative functions within NetSuite.References: NetSuite's official documentation on managing account settings and viewing subscription and billing details.

In NetSuite, access to transactions such as Vendor Bills can be restricted based on several parameters, including the role's permissions, department, class, and location restrictions. If a Custom A/P Clerk role is unable to access a Vendor Bill transaction, it's likely due to the role having specific restrictions that do not align with the attributes of the Vendor Bill in question. Department, Class, and Location restrictions are commonly used to limit access to transactions to ensure that employees only see data relevant to their specific department, class, or location. This is especially important in organizations with multiple departments or locations, where information compartmentalization is necessary for operational efficiency or security reasons. Options A, B, and D do not directly impact a role's access to transactions based on the role's permissions or restrictions.References: NetSuite Help Documentation on Role Permissions and Restrictions.

To create a custom field on a Task record that lists all customers with the Taxable checkbox selected, the appropriate settings are found under "Sourcing & Filtering > Filter Using = Taxable Is Checked = Yes." This setting effectively filters and displays only those customers for whom the 'Taxable' field is marked as 'Yes' in the custom field's drop-down list or lookup. This method leverages NetSuite's powerful sourcing and filtering capabilities to restrict the list of records based on specific criteria, ensuring that users can easily select from a refined list of taxable customers directly from the Task record.References: NetSuite Help Center, "Creating Custom Fields"

To generate a list of all employees assigned to a different Supervisor during the last 30 days, an Administrator can "Run an Employee Change History report and set Last Month as the Date filter" in NetSuite. This approach leverages the Employee Change History report, which tracks historical changes to employee records, including changes in reporting lines or supervisor assignments. By filtering the report to show changes within the last month, administrators can easily identify employees whose supervisor assignments have changed during the specified timeframe. This method provides a straightforward way to monitor and review changes in organizational structure or reporting relationships over time.References: NetSuite Help Center, Reporting and Analytics Documentation.

In NetSuite, the "Add/Move content" mode allows users to modify a published dashboard by adding or moving portlets but prevents the removal of existing portlets. This mode is designed to provide a balance between allowing users some level of customization of their dashboards while maintaining certain controls over the dashboard's configuration. It ensures that critical information and tools remain accessible on the dashboard, supporting adherence to organizational standards and information-sharing practices while still offering personalization to meet individual user needs.References: NetSuite’s help center and documentation on dashboard configuration and customization, detailing the different modes available for dashboard modification and their specific restrictions or capabilities.

In NetSuite's licensing structure, a user's access is counted against an Employee Center license when they only have access to the Employee Center role. The Employee Center role is designed for employees to access non-administrative functions such as entering timesheets, checking pay stubs, and accessing other personal or HR-related information. This role does not consume a Full License, as it's intended for broader employee usage without needing access to the full range of NetSuite's capabilities. If a user is assigned additional roles beyond the Employee Center role, such as the Administrator role or any custom role, their access would typically consume a Full License due to the broader permissions and system access provided by these roles. Therefore, the scenario where a user's access only counts against an Employee Center license is when they are exclusively assigned the Employee Center role.References: NetSuite's licensing and user role documentation.

When the "Store Form with Record" setting is enabled on a form, it ensures that the specific form used to create or last edit the record is associated with that record for future views or edits. This setting effectively overrides any personal form preferences set by the user for viewing or editing records. If a record was last edited or viewed with a form that had this setting enabled, that form will be used again, regardless of the user’s default or preferred form settings. This feature is particularly useful for maintaining consistency and ensuring that specific form layouts or custom fields are always displayed for certain records.References: NetSuite User Guide and documentation, focusing on form customization and the implications of the "Store Form with Record" setting on user interactions with records.

The Password Policy selected by an administrator determines several aspects of password requirements, including the Minimum Character Types. This requirement specifies the variety of characters (such as uppercase, lowercase, numbers, and symbols) that must be included in a password to make it sufficiently complex and secure. This policy is designed to prevent users from choosing simple or easily guessable passwords, thereby enhancing the overall security of the NetSuite account. Options B (Maximum Days to Expiration) and D (Minimum Password Difference) are also aspects of a password policy, but they pertain to the lifespan of a password and the comparison with previous passwords, respectively, rather than the compositional requirements of the password itself. Option C (Allow Non-ASCII Characters) is not typically a standard password policy parameter within NetSuite; while allowing non-ASCII characters can increase password complexity, it's more related to system compatibility and user preference than a specific policy setting.References: NetSuite Documentation on Setting Password Policies.

The Release Status "Not Initiating" is designed to prevent new instances of a workflow from starting, while still allowing any existing instances to continue running to completion. This status is particularly useful during the workflow modification or testing phases, where administrators may want to prevent the workflow from affecting new records but need to observe the behavior of ongoing instances. By setting a workflow to "Not Initiating," it ensures that current processes are not abruptly stopped, allowing for a smoother transition during updates or maintenance periods, while safeguarding against the unintended impact on new records.References: NetSuite Help Center, "Managing Workflows"

In the standard Vendor Center role in NetSuite, the default permission level for Purchase Orders is typically set to "View." This setting allows vendors to see purchase orders related to them but restricts them from creating, editing, or deleting these records. This default permission is designed to provide vendors with necessary visibility into their transactions with the company while maintaining control over the creation and modification of purchase orders by the company’s internal staff.References: NetSuite’s documentation on standard roles and permissions, particularly the Vendor Center role and its default permissions for accessing and managing Purchase Orders.